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https://www.e-nabavki.gov.mk
Purpose
To introduce in Macedonia a modern electronic system for public
procurement which significantly reduces possibilities for corruption
and produces savings of tax payers money through reduction in prices.
Application functionalities
- The system covers all parts of the public procurement procedure,
as provided in the applicable legislation - internal preparation,
publication of tenders, electronic submission of bids, evaluation
of the received bids, and communication.
- For the first time in Macedonia, it enables the so called reversed
or negative e-auctions that are very effective in saving money for
the procuring institutions.
- Economic operators can subscribe free of charge to email notifications
for new tenders of their interest.
- The e-Procurement system is fully consistent with the EU procurement
Directives and EU public procurement functional requirements.
Users
- Public Procurement Bureau
- Contracting authorities (procuring institutions)
- Economic operators (companies)
- State Appeal Commission
Specific benefits
- Contracting Authorities - Increased transparency and efficiency
- clear picture how public money is spent, significant money savings,
time savings regarding the processing and evaluation of bids, more
efficient and standardized work procedures, expanded supplier base.
- Business Community - Increased competition and new business opportunities
to become government suppliers, potential for corruption significantly
reduced, increased confidence in the public procurement process,
significantly reduced cost to bid.
- Public Procurement Bureau - Better monitoring of the public procurement
process, automated control mechanisms.
- Society as a whole - Accountability and trust in public spending,
public money savings.
Status
The system has been in use by a number of institutions since April
2006. The upgraded version that included the significant legislative
changes introduced by the new Law on Public Procurements is available
to users since January 2008. As result of the strong commitment
and support from the Government of Macedonia, the usage of the system
is steadily increasing in the course of 2008. The Government has
gradually introduced future mandatory use of e-auctions (30% of
all tenders eligible for e-auctions in 2010, 50% in 2011 and 100%
in 2012).
e-Procurement
Source Code Delivered to PPB - March 12, 2009
The eGov Project delivered to the Public
Procurement Bureau the source code of the e-Procurement software
application together with all accompanying documents. The event
took place at the PPB premises on March 12, 2009.
PPB has received a source code of a modern and secure e-Procurement
system that fully complies with the Macedonian procurement legislation,
as well as all EU requirements. During the event, the Director of
the PPB, Mrs. Mare Bogeva-Micovska expressed her great appreciation
for the support given by the Project regarding the development and
implementation of the e-Procurement.
PPB
Presents Special Recognition Award to the eGov Project - March 12,
2009
The Public Procurement Bureau marked the
successful implementation of the e-Procurement system by presenting
to the eGov Project a Special Recognition Award.
The award was presented to Gordana Toseva, Chief of Party, Elena
Stamatoska, Deputy Chief of Party and Darko Janevski, Lawyer.
e-Procurement
Workshop (Athens, Greece) - February 26, 2009
On February 26, 2009, Deputy Chief of Party
of the e-Gov Project Elena Stamatoska, participated as a presenter
at the Workshop on Electronic Public Procurement in South-East Europe
held in Athens, Greece. The main objective of the workshop was to
explore the strategic role of electronic public procurement (ePP)
and highlight its importance for the broader European region.
The workshop was attended by 72 participants from 14 European countries
and was divided into four sessions. The presentation of the Macedonian
representative was delivered during the second session with subject
"Electronic Public Procurement Practices".
Elena Stamatoska presented the current status of electronic public
procurement in the Republic of Macedonia. She gave a brief introduction
on the overall e-government applications developed within her country
and then focused on the ones related to ePP, namely the web-information
system, mandatory for publishing notices and notifications on awarded
contracts, and the e-Procurement system for conducting public procurement
procedures electronically. The development of local ePP solution
in Macedonia started in 2006 and currently offers an centralized
web-based interface that covers the entire public procurement process
and is compliant to IDABC Functional Requirements.
Ms. Stamatoska outlined the underlined technology used with focus
to security specifications, and presented the different types of
users and roles of the system. The functionalities provided by the
ePP solution, as well as a number of snap-shots were demonstrated
and a reference to statistical information on registered contracting
authorities, economic operators, tenders submitted per year etc.
was made.
In conclusion, Ms. Stamatoska emphasized that future steps in the
development of the Macedonian e-Procurement involve (a) integration
of the web-information system with the ePP Solution and deployment
of the end application to a more advanced hardware infrastructure,
and (b) continuation of training activities for preparing users
for the mandatory usage of the system as of January 1, 2010.
For more details on this event, please read the workshop Report
and the PPT presentation.
e-Procurement
Trainings, January 2008 - April 2009
During the entire 2008 and the first 4 months
of 2009, the eGov Project in cooperation with the Public Procurement
Bureau organized and delivered 45 training events and presentations
for around 1.400 representatives of various contracting authorities
and economic operators. The prime objective of these events was
to train the participants on how to use the functionalities of the
e-Procurement system. For more details on the delivered trainings
click here.
e-Procurement
Workshop, Wienna, Austria - January 14, 2009
On 14th of January 2009, Deputy Chief of
Party of the USAID funded e-Gov Project, Elena Stamatoska, attended
a workshop in Vienna on the Development of eProcurement solutions
in line with the European Directives. The workshop was organized
in cooperation with the Auftrag.AT/ Wiener Zeitung (Official Gazette
of the Austrian Republic) and the eProcurement Forum of the European
Commission. The purpose of the workshop was to provide an opportunity
to the participants to exchange experiences on the development of
public e-procurement solutions aligned with the European legislation.
Republic of Macedonia had 5 representatives at the workshop, including
the representative from the e-Gov Project: the Director of the Public
Procurement Bureau (PPB), Mrs. Mare Bogeva Micovska, two representatives
from the department responsible for the Macedonian e-Procurement
system within the PPB and one representative from the City of Skopje,
as a contracting authority and registered user of the system. The
presence of three employees from the PPB shows the great support
from the Government and interest to use the e-Procurement system
in Republic of Macedonia.
During the workshop, the representative from the e-Gov Project used
the opportunity to briefly present what has been done so far in
the Republic of Macedonia in the area of e-procurements. After the
presentation the attendants were impressed and very interested in
the Macedonian e-Procurement system. The proof for the great interest
in the Macedonian system was that the representative from the e-Gov
Project was invited to present the system on the next e-Procurement
workshop that took place in Athens on February 26, 2009.
After all presentations delivered during the workshop it was concluded
that Macedonia is really advanced in the area of e-procurements
compared to the other countries and can be used as an example to
the other countries that are undergoing development of e-procurement
solutions.
e-Procurement
Promotion of Instruction Manuals - December 5, 2008
The eGov Project in cooperation with the
Public Procurement Bureau and the USAID Business Environment Activity,
organized a public event aimed at promoting the e-procurement system
and the printed versions of the two e-Procurement Instruction Manuals
- for contracting authorities and for economic operators. The event
took place on December 5, 2008 and was attended by over 200 representatives
from various public institutions - contracting authorities (CAs)
and companies - economic operators.
During the event, the eGov Project promoted the test link for the
e-Procurement that can be used by the CAs and the economic operators
to test and learn the functionalities of the system. Around 100
test usernames and passwords were distributed to the participants.
In addition to the promotion event, the Public Procurement Bureau
continued with the distribution of the Instruction Manuals to CAs
and economic operators through direct mail. All 1,000 copies for
CAs and 2,500 copies for economic operators will be distributed
by the end of January 2009.
Municipality
of Berovo Saves Taxpayers Money by Using e-Procurement - April 22,
2008s
The city of Berovo has successfully completed
the public procurement procedure for construction works on the public
square, thanks to the e-Procurement system developed by the eGov
Project.
With the modern electronic system, the Municipality has not only
efficiently completed the procurement, but also saved the taxpayers
nearly 30% by getting a much lower price than predicted. Furthermore,
while it normally takes weeks to go through the offers, with the
help of the electronic system the entire process, including the
evaluation of the bids, was completed in a matter of hours.
City administrative staff working on the tender were pleased, while
Berovo Mayor Venko Pashaliski, said: "As a small municipality
we are constantly looking for ways to save money. With this tender
we gained new perspectives on how savings can be possible."
USAID and the eGov Project awarded the Municipality of Berovo with
a Certificate of Appreciation for their commitment in breaking new
grounds and pioneering the use of the electronic procurement system.
The award was handed to the Mayor of Berovo
Venko Pashaliski and to Dejan Kalamadevski, member of the administration
who accepted the challenge of using modern technology in every day
operations.
Photo: The Certificates were presented by the eGov Chief of Party
Gordana Toseva and the USAID EG Deputy-Director Peter Lampesis in
presence of media and community members.
Eight
Hundred People Trained to Use e-Procurement - April 10, 2008
On April 10, 2008, the eGov Project delivered
the last presentation on the e-procurement system in Bitola. This
event was attended by around 70 participants. In total, in this
period January - April 2008, the project delivered training on the
system to around 800 people from various categories - contracting
authorities, economic operators and PPB employees.
e-Procurement
Promoted by the Macedonian Government - February 4, 2008
Today, one month after the entering into
force the new Law on Public Procurements, the Government of Macedonia
promoted the e-Procurement system encouraging the public institutions
and the business community to take advantage of this tool that will
allow them to make the public procurements more efficient and transparent.
The Minister of Information Society, Mr.Ivo Ivanovski joined by
the Director of the Public Procurement Bureau, Ms.Mare Bogeva Micovska
and the Director of the USAID Mission in Macedonia, Ms. Patricia
Rader promoted the new electronic system for public procurements.
At the press conference, Minister Ivanovski strongly recommended
to the public institutions (contracting authorities) to use the
e-Procurement system.
"The modern society is unthinkable without computers and ICT"
said Minister Ivanovski. "It is the same with the electronic
tool for conducting public procurement. Today, the system is still
unknown to many but it will very soon demonstrate to everyone that
public procurements must be conducted electronically. It will increase
transparency and it will open up for more business opportunities
for companies. Above all, thanks to its efficiency it will save
tax-payers money by achieving lower prices for the commodities and
services procured by the public institutions".
Supporting the need for a change, he added that the successful uptake
of this e-government application, for both businesses and Governments,
is not a technological issue. It demands changes in traditional
ways of doing public procurement; it requires changes in our processes;
it requires us to rethink the way we spend public money and how
we respond to new processes.
USAID Mission Director Mrs.Patricia Rader shared with the press
that USAID is especially proud of its efforts in the area of IT,
and is helping to make this country a regional leader in using high-tech
solutions. She also supported Minister Ivanovski's message that
participation of public institutions and the business community
has been critical in making this happen.
"I commend all of you for breaking new grounds and for your
commitment to making Macedonia a country where doing business with
the Government is easy, transparent and profitable" said Mission
Director Rader in her final remarks.
e-Procurement
Trainings - February 4, 2008
The Public Procurement Bureau in cooperation
with USAID-funded eGov Project and World Learning are organizing
a number of trainings for public institutions and economic operators.
The training for efficient public procurements is intended for persons
responsible for implementation of public procurement procedures
in their respective institutions. The training is financed by USAID
and will be delivered by the consulting company Crown Agents. The
goal is to provide the participants with knowledge and practical
examples of how to prepare efficient tender documentations in order
to reduce the risk of failure in procedures of awarding public procurement
contracts and to attract as many bidders as possible, and at the
same time to increase the usage of the already existent electronic
system for public procurement.
The first one of this series titled as Training of Trainers has
already taken place during January 23-27, 2008 in Ohrid where over
20 representatives of the public institutions, including representatives
of the Public Procurements Bureau, were trained in skills and knowledge
on the topic of public procurements under the supervision and mentoring
of an international expert. This group of trained participants shall
be invited to conduct the transfer of knowledge to the next groups.
The trainings for public institutions (contracting authorities)
will continue with two days sessions in February on 11- 12 and 13-14,
2008. Promotion for the business community will take place on February
26 - 27, 2008 in Skopje and Veles, respectively.
FIRST e-PROCUREMENT
TENDERS OPENED May 17, 2006
 The
Municipality of Veles and the City of Skopje this week held their
first public opening of tenders using the e-Procurement system https://www.e-nabavki.gov.mk
developed with assistance from our project.
Newly-opened bids were made accessible to all potential bidders
at the same time, and the evaluations were conducted electronically.
While bidders were able to attend the public opening, some choose
to view the openings from their own office via the Internet.
Some spontaneous reactions from the bidders in the first tender
opening include: "It was efficient and we were pleased to use
it. We are also please that through a very clear public opening,
transparency in the public procurement process has been improved."
E-PROCUREMENT - PRESENTATION
FOR THE VENDORS
 
On 14th February 2006, in the Chamber of
Commerce, e-Gov project organized a presentation for all possible
vendors, interested to use e-procurement application. The work was
done in cooperation with the developer company Infinite Solution
and the four State Administration bodies who will start using the
application since 1st of March 2006. Then City of Skopje, Municipality
of Karpos, Municipality of Veles and Service for General and Common
Affairs of the Government of Republic of Macedonia will launch their
tenders online and will conduct the procurement procedures in a
more transparent and facilitated manner.
More that 80 companies-vendors turned out
to hear about the new easier way to submit bids. Most of them confirmed
to have computer equipment and knowledge to use the application,
and above all interest and willingness to use it, which is a great
step towards e-Macedonia.
Photo
1:
Vendors following the presentation of the system with great interest
Photo 2:
Slagjan Mihajlovski, Director, Infinite Solutions
Jerker Torngren, Chief
of Party, e-Gov project
Aneta Daneva-Mostrova, Director, Public Procurement Bureau
Marija Petrova, e-Procurement Department, City od Skopje
Saso Simjanovski, IT Department, SGSA of Government of RM
Vukica Kunoska, PP Commission, Municipality of Karpos
ROLE PLAY WORKSHOP
FOR THE E-PROCUREMENT SYSTEM
In order to promote the e-procurement software
application and introduce it in more details to the employees of
the Public Procurement Bureau, e-Gov IMPACT Project together with
Infinite Solutions, developer of the software application, organized
a Role Play Workshop on 2nd December 2005 in the premises of the
project. Public Procurement Bureau employees and representatives
of the EU funded project- Public Procurement Office had a chance
to play the user roles in Open Call procedure for public procurement.
Employees of the IMPACT Project and demonstartors from the developer
Infinite Solutions were available during the role play to answer
any questions regarding the system and help them see the purpose
and benefits for the PPB from the wide use of the system.
 Agenda
for the Workshop
Presentation - General functionality of the e-PP system
Demonstration of the role of the System Administrator
Role-play - Open call procedure - part 1
Break
Role-play - Open call procedure - part 2
Reporting system
 Q&A
Session
A follow up meeting was organized with the participants to discuss
the reactions from the workshop and possible steps forward, like
new Contracting Authorities, awareness campaign for the vendors
et
E-PROCUREMENT
TENDER/ CONTRACT SIGNING
On June 1, at 02:00 pm at the premises of City of Skopje Impact
signed a contract with Infinite Solutions/SEAVUS for the development
of software for an e-Procurement application. The software is entirely
financed by USAID. The system for electronic procurement will enable
an effective platform for transparent public procurement process.
Initially the application will be used by the City of Skopje and
then replicated for other public institutions as well including
other municipalities.
  Photo
1: Impact Chief of Party, Mr. Jerker
Torngren, and the Mayor of Skopje, Mr. Trifun Kostovski, confirming
the development of the e-procurement system, which will assist City
of Skopje to conduct more effective and transparent procurement
process.
Photo 2: Impact Chief of Party,
Mr. Jerker Torngren, the Mayor of Skopje, Mr. Trifun Kostovski,
the USAID representative Mr. Steve Goneya, and Infinite/Seavus representative
celebrating the signing of the contract for developing e-procurement
application.
TENDER - e-PROCUREMENT, September
2005
The system was developed within the estimated time frame. The CD
with the source code was delivered on 16 September 2005, as planned.
Developer, consortia between Infinite Solutions & SEAVUS,
met all the requirements and met all the deadlines.
e-Gov project is working on further development and update of the
system for the new Contracting Authorities.
The first public opening of tenders using the e-procurement system
was held on 17 May, 2006 at the Municipality of Veles and City of
Skopje...more
You can download the Report on the first tenders conducted through
the e-Procurement system in the Republic of Macedonia by clicking
here.
The two documents, Invitation to submit bids and System
Description can be found under Documents.
Q&A that resulted
from the presentations in Skopje and Veles can be downloaded in
both macedonian
and english
language.
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