e-Gov Project

Purpose
To give job seekers the possibility to apply for jobs in the state administration institutions in an easy way which guarantees an examination of all applications in a totally fair way without any possibilities for discrimination or undue preferences to some candidates.

Application functionalities
The system covers all recruiting tasks performed by the Civil Servants Agency. After the first automated screening of the applicants' formal qualifications, all meeting those requirements are sent by the system an invitation to testing. The testing is performed electronically including the checking of the answers and the result is published immediately after pressing the "complete" button. The system then grades the applicants down to the final shortlist of five candidates. The system also enables CSA to send invitations for testing and other meetings to candidates through email and SMS, which significantly reduces its operation costs.

Users
ø The system is open to anyone that would like to apply for a job in the state administration institutions
ø Civil Servants Agency
ø All state institutions

Specific benefits
The system:
ø Eliminates previous cost of around 5.000 denar per application
ø Provides an easy to use system available 24/7
ø Creates full transparency and trust
ø The computerized testing eliminates possibilities for discrimination or human mistakes when checking the results
ø Includes voluntary electronic training facilities for the candidates
ø Produces savings for the Civil Servants Agency
ø The significantly increased number of candidates per post enables employment of civil servants with higher quality and competence

Status
The system is currently used by 97% of all applicants for jobs in the civil service. The number of applications per vacancy has in average increased 7 times

Apply Online Selected as an ePractice.eu Editor's Choice - February 29, 2008

The case study of Online Job Applications for the Macedonian Administration - Apply Online has been selected as this week's ePractice.eu Editor's Choice.
The Editor's Choice is a label which distinguishes good practice cases that are particularly interesting to the ePractice.eu community due to the quality and extent of the information provided, the scope of the project, its innovation and relevance for the sector.

Apply Online Upgrade - Thursday July 26, 2007

The existing examination module, application module, registration of candidates and the back office module of the Apply online application were updated and two new modules: module for integration with the existing Learning Management System (LMS) and module for electronic notification, were developed.

The upgrade of the Apply online application will improve the services for the candidates who apply for state administration vacancies and it will improve performances of the CSA employees, who will be given even more modernized tool for conducting the employment procedure.

After nearly one year of using the Apply online system, the e-Gov Project conducted second evaluation process, which covered the whole year of practising the system.
The purpose of this evaluation is to identify whether the system is still providing the foreseen benefits for the citizens and the Civil Service Aagency administration; and What is the general impact of the one-year practice of the system.

The first testing of candidates, who applied for vacancies in the state administration after the Apply on-line system was launched, was conducted today 27th Jan 2006 at the premises of the Civil Servants Agency.

This was the first time the TESTING module of the system went alive.

All candidates finished the testing and were presented the achieved results immediately after they submitted the final answers.

The Apply-On-Line system was developed within the estimated time frame. Developer of the application, NextSense, delivered the CD with the source code on Friday, 28 October 2005. IMPACT then passed it on to the Civil Servant Agency.

A small celebration was held in the premises of IMPACT Project. Representatives of all three parties, stakeholders, USAID, NextSense and the Civil Servants Agency were present.

The contract with the winner of the tender for development of software for on-line job application for the Civil Servant Agency, NextSense, was signed on 12 August 2005 in the premises of IMPACT Project. Representatives of both signing parties, USAID and the Civil Servants Agency were present.

e-Gov project selected NextSense for development of software for an on-line job application.

The system was developed within the estimated time frame. Testing was finished successfully, training of system users completed as well as educating the public on the subject.

The CD with the source code was delivered on Friday, 28 October 2005. IMPACT passed it on to the Civil Servant Agency. more....

On 16th of December 2005, the Apply-On-Line system was launced, the first job announcement was published through the system. By the 31st December 2005 14 job announcements were published and by 11th January 2006 502 out of 619 applications were received on-line!! Figures prove that 74% of the applicants used the Apply-On-Line system which is a proof of successfully implementation of the same.

The two documents, Invitation to submit bids and System Description can be found under Documents.